What Are the Things to Look for When Hiring Cafe Staff?

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    It might be challenging to know what to look for or what questions to ask when recruiting café personnel, especially if you are a first-time café owner or manager. Never stop reading! We've put together a checklist of things to keep in mind if you want your company to thrive.

    FAQS About Hiring A Cafe Staff

    A coffee shop may need a wide variety of employees depending on its size and the range of its menu. Every coffee shop will need baristas and at least one manager, but those that sell food may also require a pastry chef or chefs to cook a full menu.

    Cafe workers prepare and sell food and beverages at cafes, canteens, delicatessens and other outlets. They also ensure the cafe is clean and tidy and that money and products are accounted for.

    A good barista takes their job but not themselves seriously and realises that a good brew is all about making the customer happy. Someone who understands there is always more to learn in this always-evolving industry and is always looking to improve themselves.

    The number of employees you hire depends on many factors like opening hours and the number of shifts, type of service (table service or counter), whether you produce your food or not, the number of tables and chairs, and others. But, according to Colin Harmon, you should aim for 25 to 40% of staff cost per expected net sales.

    They are responsible for performing cashier duties, food preparation, and general management of the shop. Sample barista resumes often emphasise interpersonal skills, customer service experience, and an appreciation for coffee and specialty drinks.

    The Ultimate Guide to Hiring a Qualified Barista


    Hiring the right staff is a key factor in operating a coffee shop. Hospitality and customer service are the most vital skills to look for in a barista, so keep that in mind while making your hiring decision.

    The ability to brew a superb cup of coffee is actually something that can be taught. Soft skills, such as making welcoming gestures and conversing fluently, are significantly harder to learn, but they are essential for providing clients with a memorable experience. So, we'll discuss some of the special traits that could make a prospective barista a wonderful addition to your coffee shop.

    A barista's foundational abilities are crucial. Thus, we'll analyse the most fundamental qualities and abilities a barista should possess. Take a look at this list of top traits to look for in potential employees for your coffee business.


    Everyone knows that a barista's job entails more than just making coffee. If you don't like communicating with others, you won't get very far in life, even if you are the World Barista Champion.

    A person's character may not be the deciding factor in how well they accomplish their job, but it does have an impact. This work is not for you if you aren't someone who thrives on constant stimulation and making new connections. Maintaining the upbeat demeanour required of a barista under stressful events and lengthy shifts will be challenging.

    A good barista will gain energy from chatting with customers. Master the art of making long hours at a coffee shop feel like home by putting customers at ease. Yes, it's incredibly fundamental, but it can't be taught. I'd rather interview a charismatic prospect for a barista position than a stoic one any day. Skills like making excellent espresso can be taught, but charisma is more difficult to impart.


    Baristas are expected to be punctual, courteous workers who take their jobs seriously. Showing up to the interview on time, dressed appropriately, and with all of the required documentation is a simple way to demonstrate dependability. A good barista is one who never makes an excuse. If they were to show up, it would brighten everyone's day. They must always be punctual. It's easy to make excuses, but you can always count on a fantastic barista to be there when you need one.

    Be Observant of Details

    A barista's ability to focus on the smallest of details is crucial. It helps it become more efficient, which in turn benefits its customers. Making the effort to learn regulars' names and memorise their orders can go a long way towards earning their appreciation. That makes them more inclined to become regulars and to spread the word about how great the café is.

    Maintenance of coffee machines and tools need the same meticulous care. A barista, for instance, should know how to thoroughly disinfect an espresso equipment. It'll come in handy when you're working the register at the store, too. Once again, this ability will set them apart from the crowd. Straightforward, yet fundamental. It is imperative that each and every cup of coffee is flawless. Repeatedly. A skilled barista pays close attention to detail and works methodically to produce consistently excellent results.

    Efficacy, rapidity, and multitasking abilities

    The ability to multitask is essential for a career as a Barista. They may be creating many drinks at once while also working the cashier and fielding customer questions. During the busiest times of the day, it can add a great deal of pressure. They need a level head when the stakes are high. Baristas have a lot on their plates and must juggle numerous responsibilities simultaneously. All tasks involving coffee must be efficiently handled.

    Superior Ability to Express Oneself

    Possessing strong verbal and written communication skills is an asset in any industry, including the coffee shop industry. Baristas must be able to converse vocally and in writing with their patrons. Even while under duress, they must maintain composure and speak clearly with one another. Use appropriate volume levels. In a noisy cafe, even a superficial familiarity with other people's modes of expression and body language can go a long way. My next point is prompted by this.

    If incorrect details are communicated, the client may end up with an erroneous order and be unhappy as a result. People usually order their coffee in a hurry, especially in the morning. Therefore, a barista has the capacity to decipher customer orders without getting the details mixed up.



    The staff of a coffee business must work together to succeed. It will be difficult for the baristas and the rest of the employees to succeed if they do not work together to provide excellent customer service. Furthermore, during peak times, all baristas need to work together to fulfil requests. Therefore, cooperation is essential if we are to keep our clients satisfied. It's crucial in every way. With a disjointed crew, you'll have a tough time in the hospitality industry.

    When it comes to moving beverages along an assembly line like those found in many coffee shops, teamwork is essential. For instance, one barista might take care of the cash register while another takes care of the orders. The majority of the drinks might be prepared by one person, while the rest of the staff handles the drive-thru orders. The final step of the process may fall on the shoulders of yet another barista who is tasked with completing the orders and delivering them to the consumers. For this to be successful, there must be exceptional cooperation and teamwork.


    Quite simply, it's enormous. We're not talking about surface-level honesty standards here; a fantastic new barista will inform you if they have questions or require clarification about any aspect of your coffee-making process.


    A barista's job is to promote the products of the café by engaging in conversation with clients. You should look for this in a potential employee. Try to gauge their ability to captivate customers and sell themselves. It's an easy way to increase your cafe's profits that rarely gets much attention. Do they have an innate ability to persuade people?


    A barista who can multitask effectively for an extended period is an invaluable asset to any busy coffee shop. It's not easy to train, so hire it if you see it.

    Understanding of, and Love for, Coffee

    The ideal barista is someone who is deeply passionate about coffee. You should choose someone who is eager to take on new challenges, grow professionally, and contribute their whole effort each and every day.

    In other words, they ought to love their work. The owners and managers of coffee shops have a significant role to play in stoking customer enthusiasm. Your baristas will stand out from the crowd if you do that. Please keep in mind that there is more to succeeding in the coffee industry than just perfect latte art. The process begins with selecting high-quality beans and continues through brewing and finally to the consumer.

    Hiring Servers and Bakers for a Cafe

    As your company grows, you may reach the point where you want to hire employees to help you out. However, it can be an intimidating task if you've never attempted it before. After you've found your #dreamteam, you still need a system of effective administration and training, as well as a procedure for dealing with misconduct, in case problems arise. Keep reading for guidance on all aspects of the administrative and hiring procedure:

    Is Help Required?

    Staffing your cafe might help you focus on other aspects of your business because it takes work off your plate. Having staff can be beneficial to your business in many ways, but it also comes with risks, such as those related to making bad hires (covered below) and putting your company in the hands of a complete stranger. If you're wondering if you really need employees at your café, here are some things to think about:

    • What other cafes in your area are doing; are there any that are comparable to yours in terms of size and popularity?
    • If yes, how many people have been added to the team?
    • Do you wish you could devote more time to other aspects of the company?
    • Do you require full-time workers, or could you get by with seasonal help?

    What To Look For In Cafe Staff


    If you think hiring more people would be a good move for your café, the next step is to get the word out. Prior to taking this step, it's a good idea to think about what kind of person would be most effective in meeting the needs of your café. The individual is expected to be a "people person" for the wait staff and baristas. Personalities who are naturally upbeat and outgoing are preferable, as they are more likely to convey warmth and care to clients.

    While relevant work experience is always a plus, an individual's character is what ultimately determines success. If you need help in the kitchen, you should generally look for candidates with prior relevant expertise. This necessitates finding someone with prior experience working in a kitchen and the ability to remain calm under intense pressure. Include a comment about any personality characteristics or other conditions you feel are necessary in your job advertisement. To get what your café requires, don't be hesitant to set the bar high.

    Staff Management

    Finding and hiring the right people to work at your coffee business is only the first step. If that's the case, making a training schedule might help you make sure you cover all your bases. To determine whether or not an employee is a good fit for the café, many proprietors opt to hire them on a trial basis at first. Be careful to set measurable objectives for the trainee to have accomplished by the end of the training term. Here's a sample of a short-term training schedule for servers and baristas.

    You could also think about whether you'd prefer employees to ease into their jobs on slower days or jump right into the thick of things during peak times. You should also consider the level of experience of your potential hires while making this choice.

    Methods of Discipline

    It's possible that you'll have to deal with employees that are either underperforming or acting inappropriately. This is why it's helpful to have a disciplinary system in place and to brief new hires on it. Problems with performance may include unsatisfactory interactions with customers, missed deadlines, or an unwillingness to complete assigned tasks. Misconduct can take many forms, but the most common ones entail laziness, tardiness, hostility, and other forms of indifference.

    It is your job as a manager to talk to your staff about any problems they may be having, investigate the root of the issue, and work towards a solution together. Depending on the seriousness of an employee's behaviour, you may need to fire them from your café. You should take these things into account if this sad situation ever occurs:

    • Have you already provided the worker with a reasonable warning?
    • Can I be held liable if I fire this worker?
    • Have the worker any potential recourses?
    • Does the employee need notice?
    • If so, how soon, and how challenging, is it to find a replacement?

    If you find yourself in this position, you can discover additional resources on disciplinary action against staff members and a guide to staff dismissal on a government website.

    Hiring And Supervising Cafe Workers

    You should immediately begin planning how to maximise profits at your new café. People are as important to a successful café as good coffee. Here are some suggestions for hiring and supervising a productive and pleasant group of employees at your café, which will make your life easier and help your business thrive.

    Attracting New Workers

    Even though you're probably quite busy, take the time to find reliable employees. A successful business relies on its employees, so it's important to establish a system for recruiting, interviewing, and training new hires to guarantee that you have a strong team from the start. An essential caveat before we get started: you should check the competence levels of the current employees at a café before you buy it. You may have to let go of certain employees if they signed non-compete clauses with the company you're buying. You should research the seating arrangements of your staff members before making any purchases. It's a good starting point for figuring out what resources you'll need to assume control of the company.

    Places to Put Ads

    You should do as much advertising as possible to attract a diverse pool of potential new employees. Your advertising doesn't have to be as flashy if you're trying to attract people who are interested in café jobs because of their relaxed nature. Spread the word among friends and family that you're trying to fill a position.

    Put signage in the windows, on the counter, and at the register to let people know you're looking for new customers. A personal enquiry from a job seeker is always prefered than one via phone or email, therefore this type of advertisement is effective. Say you want to catch more fish, so to speak; go online. There is no shortage of online job boards. Let's say you're looking for a free, no-strings-attached ad platform, and you've heard that Gumtree is the place to go. For entry-level, temporary help, you can also post job ads on university-affiliated job boards.


    The success of a coffee shop relies heavily on the quality of its employees. The most important qualities in a barista are friendliness and the ability to interact with customers. You can educate someone how make a great cup of coffee, but charisma is trickier to pass on. Concentration on minute details is a must for any barista. Skilled baristas are systematic and focused on quality.

    When things are at their busiest, they need to keep their cool. In every situation, cooperation is essential. Hospitality is a competitive field, and you won't get far with a disorganised team. A barista's ideal customer is someone who shares their enthusiasm for coffee. They should be eager to take on new responsibilities, develop their skills, and give their all to the team.

    If you hire employees to work in your cafe, you may have more time to devote to other elements of your business. There are benefits to employing people, but there are also hazards, such as the possibility of making poor hires and placing the fate of your business in the hands of a stranger. How to hire and manage a happy and hardworking staff at your café is discussed below. The first step towards ensuring that all your bases are covered is to create a short-term training schedule for waiters and baristas.

    Establishing a strategy for hiring personnel is crucial to running a successful organisation. You need to put out as much advertising as you can to get the word out and attract a wide range of qualified applicants. Don't be shy about telling people you know that you're looking for a new employee.

    Content Summary

    1. If you are a first-time café owner or manager, it might be difficult to know what to look for and what questions to ask when recruiting staff.
    2. To help your business succeed, we have compiled a list of essential considerations.
    3. How to Find and Hire the Best Baristas The success of a coffee shop relies heavily on the quality of its employees.
    4. When selecting a barista, bear in mind that customer service and hospitality are among the most important qualities to look for.
    5. Therefore, we'll go through some of the unique qualities that could make a future barista a fantastic asset to your coffee shop.
    6. The fundamental skills of a barista are necessary.
    7. As such, we'll evaluate the most fundamental skills and traits a barista should have.
    8. Here's a list of the most important qualities to seek out when hiring staff for your coffee shop.
    9. Personality It's common knowledge that a barista's duties extend beyond brewing cups of coffee.
    10. Some things, like producing great cappuccino, can be taught, but charm is more trickier to pass on.
    11. They should always arrive promptly.
    12. Take note of the little things Concentration on minute details is a must for any barista.
    13. All tools and coffee makers require regular maintenance.
    14. For instance, a barista needs to be able to properly sanitise espresso tools.
    15. It is essential that every cup of coffee be perfect.
    16. Repeatedly.
    17. Skilled baristas are systematic and focused on quality.
    18. efficiency, swiftness, and the ability to juggle multiple tasks at once Working as a Barista requires excellent time management skills.
    19. When the stakes are great, they must maintain composure.
    20. High level of verbal fluency In any profession, but especially the coffee shop business, it helps to be able to express oneself effectively in writing and verbally.
    21. Customer service skills, including verbal and written communication, are essential for baristas.
    22. If the baristas and the rest of the staff can't pull together to deliver stellar service to customers, they won't get very far.
    23. In addition, during busy periods, baristas need to coordinate their efforts to meet customers' needs.
    24. Accordingly, collaboration is critical if we are to maintain our clients' satisfaction.
    25. Hospitality is a competitive field, and you won't get far with a disorganised team.
    26. The only way to make this work is with unprecedented levels of collaboration and teamwork.
    27. Salesmanship The role of a barista is to promote the café's goods through friendly conversation with customers.
    28. This is a quality you want to see in a prospective employee.
    29. Multitasking.
    30. A barista who can juggle multiple tasks efficiently for an extended period of time is an invaluable asset to any bustling cafe.
    31. someone who has a deep appreciation and knowledge of coffee A barista's ideal customer is someone who shares their enthusiasm for coffee.
    32. Cafe Seeking Bakery Workers and Servers When your business expands, you may find that you need to fill positions with new personnel.
    33. Finding your #dreamteam is only the first step; you'll also need an efficient method of administration and training, as well as a policy for handling misconduct.
    34. If you hire employees to work in your cafe, you may have more time to devote to other elements of your business.
    35. If you feel like expanding your cafe's staff will be beneficial, the next step is to let people know about the openings.
    36. You should determine what kind of person would be the most helpful in meeting the needs of your café before taking this step.
    37. The wait staff and baristas will look to the individual to be a "people person."
    38. In the kitchen, it's best to choose someone who has experience in the field.
    39. A training timetable can help you cover all your bases if that's the case.
    40. Many business owners may give a new hire a trial period at their café to see if they like working there.
    41. That's why it's a good idea to have a disciplinary system in place and to brief prospective hires on it.
    42. You may need to fire an employee from your café if their behaviour becomes too disruptive.
    43. It is imperative that you start making plans right away to increase revenue at your new café.
    44. A thriving café relies just as much on its customers as it does on its coffee.
    45. To ensure you have a competent team from the get-go, it's crucial to develop a procedure for recruiting, interviewing, and training new staff.
    46. An important disclaimer before we begin: you should always evaluate the skill level of the present staff at a café before you buy it.
    47. Before making any purchases, you should learn about the current office seating arrangements.
    48. It can help you determine the minimum amount of capital necessary to take over the company.
    49. You need to put out as much advertising as you can to get the word out and attract a wide range of qualified applicants.
    50. If you're attempting to reach people who are interested in café jobs because of their laid-back attitude, you don't need to utilise as much glitz and glamour in your marketing.
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